MAIN CONTRACTORS

Centralise Progress Claims, Variations, and Retentions With Full Control

Colobbo brings every claim, supporting document, approval step, and financial detail into one connected workflow. Commercial teams gain accuracy, finance gains visibility, and project leaders gain confidence that claims, variations, and retentions are managed consistently and compliantly across every subcontractor.

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Core Capabilities

Progress Claims & Approvals

Structured, consistent, and streamlined

Every claim arrives in a consistent format, backed by required evidence, and moves through a controlled approval sequence.

Clear, standardised claim formats
Centralised submissions and approvals
No emails or spreadsheets
Single source of truth across all projects
Better alignment with subcontractors through predictable communication

Retention & Variations Tracking

Real-time clarity on liabilities and contractual changes

Track retention amounts and variation movements from initial submission through final approval. Every adjustment stays recorded, traceable, and linked to supporting evidence.

Log pending and approved variations
Sync variation details with ERP and finance systems
View retention schedules across subcontractors
Strengthen forecasting and commercial oversight

Compliance & Documentation

Audit-ready from day one

All compliance documents, insurance records, licences, comments, modification notes, and evidence stay attached to each claim. Colobbo automatically builds a complete digital audit trail.

Organise all compliance documents
Capture modification reasons and evidence
Built-in reminders for deadlines
Transparent, timestamped claim histories

Approval Workflows

Route decisions through the right people automatically

Colobbo enforces internal approval sequences, ensuring claims follow correct commercial, project, and finance workflows. Automation reduces manual handling and improves accountability.

Automated routing by role
Collaborative commenting
Notifications to prevent delays
Real-time visibility for subcontractors
Structured workflow sequencing for accuracy

Financial Visibility

One view of claims, costs, liabilities, and approvals

Colobbo ties site activity, claim submissions, and approvals to your financial workflows, giving commercial teams a consistent, complete picture of every project’s status.

Track claim progress across all jobs
See variation and retention exposure
Monitor impacts on cash flow
Export clean, reconciled data to your ERP

Smart Workflows for Main Contractors

Colobbo keeps project teams, subcontractors, commercial leads, and finance aligned in one consistent workflow.

Control and Confidence Across Every Claim

From automated routing to subcontractor visibility and audit-ready evidence, Colobbo ensures each claim moves through a predictable, accountable, and fully documented workflow

AUTOMATED WORKFLOW LOGIC

Structured sequencing keeps every approval step in order

Colobbo applies predefined rules to route claims, validate inputs, and maintain the correct order of operations. This reduces manual intervention, prevents skipped steps, and improves overall accuracy across the review cycle.

STRENGTHEN SUBCONTRACTOR RELATIONSHIPS

Consistent, transparent communication across the approval cycle.

Subcontractors gain reliable visibility into status updates and decisions, helping main contractors reduce disputes and maintain productive working relationships.

EVIDENCE, CLAIMS AND AUDIT TRAILS

Clear proof behind every subcontractor claim

Colobbo captures photos, notes, licences, insurances, and supporting evidence within each claim. Every change, comment, or approval is timestamped, creating a defensible audit trail and SOPA-aligned payment schedules.

FLEXIBLE PRICING PLANS

Choose a plan that fits your project scale and team size

Colobbo offers flexible monthly subscriptions so contractors of any size can adopt and aligns with your project scale and internal structure, without long-term complexity.

How It Works

Subcontractor submits a structured claim

Colobbo validates documents and evidence

Reviewers add comments, request changes, or approve

System routes the claim to the next approver

Progress Claim builds the payment schedule

Approved invoices sync with your ERP

Every step is timestamped, auditable, and visible to the right stakeholders.

Integrations

Built to integrate with the systems you use

Connect Colobbo with your existing systems through API-based integrations to keep field operations and finance systems aligned. Claims, invoices, and reporting update in one place.