TEAM MANAGEMENT
Manage Teams, Time, and Tasks Seamlessly
Coordinate your workforce with precision across sites and projects. Colobbo centralises staff scheduling, subcontractor assignments, time tracking, and performance monitoring, ensuring the right people are always where they’re needed, and every job stays accountable.
Core Capabilities
Workforce Planning & Assignment
Plan workloads, assign crews, and balance resources across multiple sites from a single dashboard.
- View available staff, subcontractors, and skill sets in one workspace.
- Assign individuals or teams to jobs, assets, or project stages.
- Track utilisation to prevent conflicts or idle capacity.
- Maintain transparent allocation for all project stakeholders.
Time Tracking & Attendance
Track time accurately and automatically link it to jobs, cost codes, and claims.
- Record clock-ins and clock-outs from mobile or kiosk devices.
- Log time by task, project, or work order.
- Sync timesheets automatically to payroll or Progress Claim for claims.
- Gain real-time visibility into active teams and current job progress.
Performance Monitoring & KPIs
Track individual and crew performance against quality, progress, and compliance metrics.
- Monitor task completion rates and inspection results.
- Compare planned versus actual progress and output.
- Identify high-performing teams and areas needing attention.
- Generate performance reports for management or clients.
Subcontractor Management
Manage subcontractor assignments, credentials, and progress within Colobbo’s unified team workspace.
- Assign work orders and inspections directly to subcontractors, with delivery tracked alongside internal crews.
- Verify licences, certifications, compliance status, and capture digital sign-offs for clear accountability.
- Enable subcontractors to manage their own crews, tasks, and field activities through secure portal access.
- Support direct subcontractor claim submissions from the field or back office, including statutory declarations.
Availability & Calendars
View and update workforce calendars in real time to plan effectively and avoid scheduling conflicts.
- Access shared calendars for staff, trades, and subcontractors.
- Check location, assignment, and availability instantly.
- Adjust rosters and notify teams automatically.
- Sync scheduling data across Colobbo modules for consistency.
Connected Workforce Workflows
Colobbo’s workforce engine connects planning, scheduling, and time tracking to operational workflows, ensuring crews, supervisors, and contractors stay aligned every step of the way.
Role-Based Access
Control visibility and permissions for managers, field users, and subcontractors.
Live Updates
Team activity and time entries sync automatically across devices, keeping dashboards current.
Integrated Scheduling
Assignments and rosters feed directly into Colobbo’s scheduling and booking modules.
Performance Feedback Loop
Workforce data feeds into analytics dashboards for continuous improvement and capacity forecasting.
Field-to-Office Continuity
Time, task completion, and sign-offs captured in the field flow directly into central records without manual reconciliation.
Compliance & Audit Readiness
Workforce actions are timestamped, attributable, and stored against jobs and users for full audit capabilities.
Workforce Intelligence
That Drives Productivity
See staff, subcontractors, and supervisors across every site in real time, with utilisation and performance clearly visible.
Shared visibility helps managers coordinate crews, respond to changes quickly, and keep work moving across projects.
Workforce Planning & Utilisation
Use performance and utilization data to plan workloads and allocate teams more effectively.
Better foresight helps balance capacity, avoid over-allocation, and ensure the right people are available when needed.
Workforce Compliance & Accountability
Maintain up-to-date records of worker qualifications, site access, and safety requirements across all teams.
Clear ownership and centralised records reduce risk, simplify audits, and keep every crew accountable.
How It Works
1
Project manager creates or imports job assignments.
2
Teams and subcontractors are allocated to sites or tasks.
3
Field users log time, updates, and completion data in real time.
4
Performance metrics and attendance feed into analytics dashboards.
5
Reports and payroll exports are generated automatically.
Every step is synced, timestamped, and auditable, giving you full confidence in workforce performance and accountability.
Integrations
Built to integrate with the systems you use
Connect Colobbo with your existing systems through API-based integrations to keep field operations and finance systems aligned. Claims, invoices, and reporting update in one place.
-
Progress claims & approvals
-
Retention & variations
-
SOPA-ready workflows
Results
Voices From The Field
That We Have Helped
-
40% faster invoicing
-
$2M recovered from disputed claims
-
Zero disputes after SOPA-compliant reporting in 90 days
-
200+ field staff onboarded in 6 weeks
Ready to manage your teams with precision?
See Team Management in action – plan smarter, track performance, and keep every crew accountable in one connected platform.
